Implementing a new applicant tracking system can be a challenge. Even the best tools can fall short without the right approach. An ATS needs to be configured correctly and adopted smoothly by recruiters, hiring managers, and candidates. These groups have different needs and expectations. That’s why it’s essential to follow a strong applicant tracking system implementation plan.
A poorly executed implementation can waste time, money, and cause frustration across the board. A smart ats implementation strategy reduces this risk by listening to users and improving the system from the start.
A Modern ATS Implementation Strategy
The latest ats implementation strategies focus on real-time feedback. The idea is simple: gather input before, during, and after implementation. This method improves the ats implementation project plan and ensures all users have a voice. It’s one of the most effective ways to avoid problems early.
Using a continuous feedback loop helps build trust among users and gives you real-time signals about adoption, efficiency, and satisfaction. It can also improve your internal support system by highlighting areas where training is needed.
Enter Survale
Survale helps you collect 360-degree feedback from everyone using your ATS. That includes candidates, recruiters, and hiring managers. Survale is used by top companies to improve candidate satisfaction from career site to onboarding, and beyond.
Survale also supports feedback for other systems like training or benefits programs. This flexibility makes it a key tool in your ats implementation checklist. It can reduce risk and improve your recruiting system implementation process.
Start Before You Switch
Start with feedback before changing systems. Use Survale’s “Always On” surveys on your career site and job pages. It captures data on how users navigate and what they think about the current process. This helps find weak points and sets a baseline to compare with your new ATS.
You’ll get metrics like:
- Candidate satisfaction
- Net Promoter Score
- Application drop-off rate
- Time to apply
- Employer brand feedback
- Ease of use scores
Survale also supports ats survey feedback tied to specific hiring stages. You can build custom indexes to compare trends across stages and audiences. This helps in comparing new system implementation results with the old process.
During and After Implementation
As you implement the new ATS, Survale can send automatic pulse surveys. These go out when a candidate’s status changes. You’ll get insights on:
- Notification timing
- Process clarity
- Login ease
- Candidate quality
- Communication clarity
For recruiters, Survale collects quick responses on system usability after each stage. Questions include:
- Was this step easy?
- What didn’t work?
- Why was it hard?
- Did the new ATS interface make your job easier?
Feedback is stored by hiring stage and includes text responses. You can analyze this for patterns or improvement ideas. Free text suggestions often reveal the most practical insights and should not be overlooked.
This approach creates baseline scores for the old system and shows where the new ATS needs help. It supports ats implementation jobs by giving clear direction for updates and enhancements.
Set Clear ATS Goals
A top ats implementation best practice is to set clear goals. Know what success looks like before you begin. Survale helps track these goals by linking them to user feedback.
Some common goals include:
- Decreasing time to hire
- Improving hiring manager satisfaction
- Reducing candidate drop-off rate
- Increasing recruiter productivity
Track if goals are met at each stage. If not, you’ll know where things went wrong and how to fix them. That’s a key step in any ats implementation guide.
Understand that no new system implementation goes perfectly. Some issues won’t show up until real use. The key is having a way to catch and fix problems early—before they hurt adoption.
Improve and Delight Users
Using Survale with your ats with talent engagement features makes the whole process better. You’ll impress candidates, hiring managers, and recruiters while improving your process. That’s a win.
A good feedback loop helps you make better hiring decisions, reduce manual errors, and improve your employer brand. Survale helps collect and use data to move toward a better recruiting system implementation experience.
Don’t forget to train users, too. Provide clear guides and quick help for common issues. Assign roles in your ats implementation project plan for support and guidance during rollout.
Want to learn how Survale supports a smooth ATS switch? Check out our video demo here.
FAQs
Which ATS has the best satisfaction scores?
Scores vary by company size, industry, and use case. Survale can help measure satisfaction for any ATS by gathering real user feedback at every step.
What does usability effectiveness MIS metrics measure?
It measures how well users can complete tasks in the system. Metrics include ease of navigation, speed, accuracy, and user satisfaction.
How to handle high application volumes with an ATS?
Use automation, screening tools, and job filters. Many modern ATS platforms offer ranking tools to manage large volumes quickly. Also, consider AI-powered features to prioritize candidates.
How to implement a new ATS?
Start by building an ats implementation project plan. Gather feedback before rollout. Train users. Set clear goals. Use tools like Survale to check progress during and after the switch. Follow an ats implementation checklist to avoid missing steps.
How to trick an ATS system?
Trying to cheat the system can backfire. Instead, optimize your resume with clear formatting and job-related keywords. Use standard fonts and avoid images or graphs.
How to introduce ATS?
Communicate the benefits to your team. Offer training. Roll out the system in phases, and collect feedback at every step. Involve all departments early to avoid surprises.
How long does it take to implement an ATS?
It depends on system size and needs. Most ats implementation timelines range from a few weeks to a few months. A complex setup may take longer if integrations or custom workflows are involved.
